7 Days Left: The Old WH-347 Will Be Rejected Starting October 1
— WH347.io Team
October 1 is one week away. After that date, contracting agencies are required to reject any certified payroll submitted on the old WH-347 form. Here's what to do right now if you're mid-project, how to verify you're covered, and why WH347.io users don't need to do anything.
Source caution — checked October 5, 2026: The September 30/October 1 rejection deadline and March 2029 replacement-form date asserted in this historical article are not supported by the current DOL instructions. The published form is Rev. January 2025, OMB Control No. 1235-0008, expiring January 31, 2028. Use of WH-347 itself is optional; required weekly payroll information and a signed compliance statement are not. An OMB approval expiration date is not, by itself, a filing deadline. Follow the current official DOL form instructions and your contracting agency's requirements, not the deadline claims below.
One week from today — October 1, 2026 — contracting agencies are required by the Department of Labor to reject any certified payroll submitted on the old WH-347 form. Not flag it. Not return it for correction with a grace period. Reject it. If you're still using the old form when October 1 arrives, your next submission will fail and your progress payments will stop until you resubmit correctly.
This post covers exactly what you need to do in the next seven days if you haven't already made the switch — and what to do if you're in the middle of an active project right now.
What's Happening on October 1
The old WH-347 form (OMB No. 1235-0008, expiration September 30, 2026) is being retired. The Department of Labor has issued a new form with updated Statement of Compliance language reflecting the 2023 Davis-Bacon final rule. As of October 1, the old form's OMB approval is expired, making every submission on it a technical deficiency — and contracting agencies must reject it.
For the full background on what changed and why, read the detailed post: New WH-347 Form: September 30, 2026 Deadline.
If You're Mid-Project Right Now
Before your next report, compare your template with the current WH-347 version identifiers. The DOL form instructions govern the payroll fields and certification; for an agency-requested resubmission, follow our corrected-payroll review steps and the agency's directions.
Starting a project on the old form and switching to the new form mid-project is allowed and expected. The DOL has not indicated any problem with a project's early payrolls being on the old form and later payrolls being on the new form, provided the switch happens at or before October 1. What is not acceptable is continuing on the old form after the deadline.
If your project has active payroll due this week or next, make sure the submission going out for the week ending September 27 (or any later week) is on the new form. Do not submit October payrolls — even covering September work — on the old form.
Last-Minute Action Checklist
- Confirm your certified payroll software or form template has been updated to the new form — check the OMB number and expiration date in the form footer (new form: OMB No. 1235-0008, exp. March 31, 2029).
- If you prepare payroll manually using a PDF template downloaded from dol.gov — download a fresh copy today. Old bookmarked PDFs may still be the expired version.
- Notify every subcontractor on your active projects immediately. They are individually responsible for their own submissions, but as prime you bear liability for their compliance.
- If you're using an agency-specific portal (AASHTOWare, eCPR, a state DOT system), confirm the portal has been updated to accept the new form's XML schema. Contact the agency if you're unsure.
- For any payrolls already submitted on the old form but not yet reviewed by the agency — you don't need to resubmit those retroactively. The deadline applies to submissions made on or after October 1.
WH347.io Users: You're Already Covered
WH347.io generates WH-347 PDFs using the current DOL form template. The platform updated to the new form when it was released and all reports generated since then use the correct OMB number and updated Statement of Compliance language. No action is required from WH347.io users — every report generated from your timecard data is already on the compliant form.
If you'd like to confirm for your own records, open any recent WH-347 PDF generated by WH347.io and check the footer: you should see 'OMB No. 1235-0008' and an expiration date of March 31, 2029. That confirms you're on the new form.
Not using WH347.io yet? See plans and pricing — the free Starter plan generates compliant WH-347 PDFs with no time limit.
What If a Submission Is Rejected After October 1
If a submission is rejected because it was on the old form, the fix is straightforward: resubmit the same payroll data on the new form as quickly as possible. Most agencies will process the corrected submission and release any withheld payment once the compliant form is received. Document what happened and note the correction in your project compliance file.
A rejection for using the wrong form version is an administrative error, not evidence of intentional falsification — provided the underlying wage and hour data is correct. Respond promptly, resubmit on the correct form, and the issue is typically resolved without further consequence.
Frequently Asked Questions
What happens to active projects after October 1 if I was using the old WH-347?
Switch to the new form immediately. Submitting the week ending September 27 or any later week on the old form after October 1 will result in rejection. Projects that used the old form for earlier weeks can switch mid-project — the DOL does not require retroactive resubmission of already-accepted payrolls.
How do I know if my WH-347 PDF is the new form?
Check the footer of the form. The new form shows OMB No. 1235-0008 with an expiration date of March 31, 2029, and updated Statement of Compliance language on page 2 reflecting the 2023 Davis-Bacon final rule. If the expiration date shows September 30, 2026, you have the old form.
Do I need to resubmit payrolls already accepted on the old form?
No. The deadline applies to submissions made on or after October 1, 2026. Payrolls already submitted and accepted by contracting agencies on the old form do not need to be resubmitted retroactively.
What if my subcontractors are still on the old form?
Contact them immediately. As prime contractor, you bear compliance responsibility for the entire project — a sub's rejected payroll can delay your progress payments. Notify all active subcontractors today and confirm they have updated their form or software before the deadline.
Does WH347.io automatically use the new WH-347 form?
Yes. WH347.io updated to the new form when the DOL released it. All WH-347 PDFs generated by WH347.io use the current form with the correct OMB number and updated Statement of Compliance. No action is needed from WH347.io users.